LTK Services implements a integral documentary management system for the ELC A400M and L&M programs

Oct 1, 2012

The company has just launched a new technological system that enables the optimization of data processes of the logistic centre of A400M and L&M programs. The project aims speeding the access to the vast quantity of information generated every day within the program activities, improving costs and resources saving traceability control of documentation in the supply chain. Under such premises, LTK Services aims consolidating its takeoff as new subsidiary of the LTK Group and attracting new customers within the aeronautical and industrial sector in Spain"

The industrial activity that generates an international project of great significance as the A400M aircraft not only means inno­vating and technological developments in areas rather close to aeronautical industry, but also in complementary services that are integrated within the whole supply chain. This is the case of compa­nies like LTK Services, that has just implemented a new documen­tary management system to improve administrative processes of the program of the new aircraft of military transport.

The firm, created just a year ago within LTK Group, has taken charge of starting an integral service for operative documentary managing of A400M and L&M External Logistic Center, which coordinates LTK400, a subsidiary firm that also belongs to the same group. This new system include digitalization, intelligent inspection and publication in documen­tary environment services, and it will enable an important optimization of resources and improvement in the quality of the customer service.

The project is in line with the launching process of the A400M program, where LTK400 is in charge of supplying materials to Tablada and San Pablo factories of Airbus Military in Seville, providing for different services for the assembly, covering from the administrative reception, quality and storage; preparation, setting up, expeditions and transport to the Final Assembly Line (FAL) in special trolleys; as well as the expeditions to suppliers of the program. And also, there are the activities that LTK400 performs in the FAL of A400M (and also, of programs C295, CN 235 and C212), as the management of operations in the reception area of the Beluga aircraft and trucks or the totally of internal logistic movements of all materials in the factory.

In a sector like aeronautical, where traceability of all materials must be strictly controlled, the quantity of documentary used all through just one working day is extremely vast. Currently, the logistic centre of LTK400 man­ages 60,000 different references and about 1,500 documents every day: pick up notes, inventory lists, dispatch notes, etc. Thus, facing the recient mass production of the program, LTK400 considered the necessity of optimising the documentary processes of the plant, with the purpose of speeding up the access and improving the control of traceability to documents, reducing consults to the physical files, and reducing the number of incidences in ad­ministrative processes. Therefore, in the middle of the year, the company has decided to award that task to LTK Services, through its Documentary Man­agement division, which took charge of developing the project and implant­ing the new system in a record time, starting it at the beginning of October.

Technology for an efficient use of resources

The project covers the operative documentary map study of the plant, the identification of the most suitable model of digitalization for the operative process of facilities, the intelligent inspection of information and discrepan­cies management, as well as the final publication of documents. Among the techniques and procedures used for the integration of the system, there must be remarked the installation of high-production scanners and their implantation with the intelligent capture software EMC CAPTIVA, which replaces data input processes and documents classification –which are expensive, manual and prone to error-, with the automatic documentary identification and data capture.

Regarding the digital keeping service, there has been chosen the integration of documentary management software EMC DOCUMEN­TUM, which provides for capacities for organization, control, sequence and files content sending. This solution enable the navigation over the documentary typology structure, container and file code, as well as the indexed search by file code or the full-text indexed search. Also, it enables the query web access for internal users.

The main advantages granted by the system are costs and resources saving at different levels of the company, like physical space saving for traditional paper files, saving of infrastructure and staff dedicated to files management and the subsequent time saving, as well as the global im­provement of processes in the company.

According to the LTK Services managing director, Raúl Jiménez, “benefits regarding the installation of the system have been immediate. The accessibil­ity to information that can be analysed has been widely improved and in less time. You can easily have instant access to all the necessary documentation for the business activity of the centre, with extra advantages of eliminating moving, reducing query times and file tasks, physical space saving, solving the problem of documents localization, etc.”. “Furthermore, it has not only enabled a more rational and efficient use of resources, but also, it has been able to consolidate all the documentation, which means more productivity and more added value for the logistic centre and for LTK400”, he said.

A logical consequence

The starting of the LTK Services has been considered as a logical con­sequence within the activity of LTK Group, and a step forward to enlarge and improve the logistic services that the company provides to different companies of the sector, among which are customers like Airbus, Airbus Military, Embraer, Eurocopter, Aernnova or Alestis. According to Raúl Jiménez, “it was necessary to create a company with the specific goal of granting customers of the aeronautic sector an answer to their needs from the three divisions of LTK Services: Information Systems Consultancy, En­gineering Consultancy and Operations and Documentary Management”.

The integration of the new documentary management system for the logistic centre of A400M and L&M programs is the first important con­tract for LTK Services within the aerospace sector and wants it as its let­ter of presentation to access to new projects with other national compa­nies, mainly in Andalusia, Madrid and País Vasco, that is to say, the three main aeronautic hubs in Spain. “We are a step forward the beginning of the mass production of A400M, with an automated procedure that does not need many time to be spent by human resources and that can be implemented in new projects of the sector”, assures him.

LTK Services has facilities in Madrid, Álava and Seville, and its prevision of sales are 1.5 millions euros for 2014"

Up to the moment, the trajectory of the company is very positive with a turnover of 720,000 euros during the first year and a prevision of sales of almost 1.5 million euros for 2014. The firm has facilities in Madrid, Miñano (Álava) and Seville –in Aerópolis– and, to start it, there has been neces­sary an investment of 300,000 euros, which will enable it to grant a gen­eral coverage to companies. LTK Services aims diversifying its business, in the same line than the strategic plan of the group: first, to the national aeronautic market and other countries like France or Portugal, and, once its activity in the sector is consolidated, to widen its horizons to other in­dustrial or strategic spheres like renewable energies, health or bank.